Auburn Municipal Civil Service
Special Meeting – August 13, 2008 Minutes
Chairman Brennan called the meeting to order at 8:30am. Civil Service Commission Secretary, Bill Fulton took roll call: Present was Comm. Brennan, Comm. Camardo and Comm. Hardy. Also present: Karen Green, HR Director and City Treasurer Bob Gauthier.
Bill Fulton reviewed the job duties statement that Karen Green has put together in regards to minimum qualifications for the Secretary to the City manger. Only difference from the past job description is there is a reference to paralegal experience. Qualifications are a HS diploma with 3 years of experience or Associates Degree with 1year experience. The new job duties sheet does not accurately state that and should be fixed.
Bill Fulton went on to explain a little history of this title. This position has been competitive. It originally was a principal stenographer since 1936. Only 4 people had served with these titles since 1936. Since Bruce Clifford left as City Manager in the 1980’s we have had 10 City Mangers. One of the Secretaries was in the position from 1936- 1963. With the changes of City Managers we have always had the continuity if this competitive position.
Karen Green: This job description parallels the Secretary to Corporation Counsel which in non-competitive/confidential. In watching the city managers secretary this job is even more confidential then the corp counsel one.
Commis. Brennan states he has always thought this should be a non-competitive position.
Commis Camardo motions to schedule a public hearing to accept the position as non-competitive/confidential. The verbiage in the job duties sheet needs to be correct before a vote in regards to the position change at the next meeting.
Commis. Brennan seconds the motion, passed 3-0 to hold a Public Hearing.
Discussion as to when the public Hearing can be.
Karen Green requested as soon as possible as Jane’s last day is August 29, 2008.
Commissioner Camardo stated that the job is considered competitive until we get a final answer from the state.
The public hearing will be scheduled for Thursday Aug 21, 2008 at 11am. Anna to put in the paper for at least 3 days which is required.
Commis. Brennan: The City Treasurer and Real Property Appraiser eligible lists need to be certified .
Commissioner Hardy motioned to approve Eligible list #66-092, City Treasurer and #66-219 Real Property Appraiser.
Commissioner Camardo 2nd. Motion Carried 3-0.
Commissioner Camardo would like it in the records that any time there is a change in minimum qualifications or job duties he would like it addressed at a meeting.
Commissioner Hardy motioned to adjourn meeting. Commis Brennan 2nd. Motion carried 3-0.
Motion Adjourned :8:45am
Attest_________________
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